Our Commitment To Your Privacy
At W. W. Winter Heritage Trust, we value your privacy and are committed to protecting your personal information.
Whether you are visiting us, supporting our work, volunteering, donating, or joining our mailing list, we want you to feel confident that your data is handled carefully, respectfully and in accordance with the law.
This Privacy Policy explains how we collect, use, and protect your information. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
The W. W. Winter Heritage Trust is a registered charity dedicated to the preservation of a Victorian photographic studio and its archive of images.
Registered Charity Number: 1174440.
Address:
45 Midland Road
DERBY
DE1 2SP
For the purposes of data protection law, we are the data controller of the personal information you provide to us.
What Information We Collect
We may collect the following personal information:
- Your name.
- Email address.
- Postal address.
- Telephone number.
- Donation details/history.
- Volunteer information.
- Event attendance records.
- Correspondence or enquiries sent to us.
We will only collect information that is relevant and necessary for our charitable activities.
How We Use Your Information
We use your information to:
- Keep you informed about our activities, events and news.
- Send newsletters and updates if you have asked to receive them.
- Administer donations and Gift Aid where applicable.
- Organise volunteers and supporters.
- Respond to enquiries and correspondence.
- Improve our services and communications.
Mailing List Communications
If you join our mailing list, we may send you occasional emails containing:
- Updates on our work and projects.
- News from the charity.
- Invitations to events, open days or exhibitions.
- Fundraising appeals or ways to support us.
We generally require clear consent before sending marketing emails/texts to individuals. Consent should involve a positive opt-in action rather than pre-ticked boxes.
Every marketing email we send will include an unsubscribe option, and you may opt out at any time. Unsubscribe/objection requests must be respected by us.
Our Lawful Basis For Using Your Data
Under UK data protection law, we process your information because:
- You have given consent (for example, to join our mailing list).
- It is necessary for our legitimate charitable interests.
- We are required to do so by law (for example, for financial record keeping).
How We Keep Your Information Safe
We take appropriate steps to protect your personal information, including:
- Secure password-protected systems.
- Limiting access to authorised trustees/volunteers only.
- Secure storage of paper and digital records.
We retain information only for as long as necessary.
Sharing Your Information
We will never sell your personal information.
We may share limited information with trusted service providers who help us operate the charity effectively, such as:
- Email newsletter providers.
- Donation/payment processors.
- Website or IT support providers.
These providers may only use your information for agreed purposes and must protect it appropriately.
Your Rights
You have the right to:
- Request access to the information we hold about you.
- Ask us to correct inaccurate information.
- Request deletion of your information where appropriate.
- Withdraw consent at any time.
- Object to direct marketing.
- Complain to the Information Commissioner’s Office (ICO).
Contact Us
If you have any questions about this policy or how your data is used, please contact:
office@winterheritagetrust.org
Or write to us at:
45 Midland Road
DERBY
DE1 2SP
Changes To This Policy
We may update this Privacy Policy from time to time. The latest version will always be available via our website or on request.
Last updated: April 2026
